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Terms and Conditions - Club Rules

RULES

As amended at an AGM on 11th November 2017

Item’s 12 & 13 highlighted have been reworded as requested at the 2017 AGM and will be proposed for adoption at the 2018 AGM

1         NAME
            The name of the Group shall be 'The Junior Offshore Group'
2         OBJECTS
The objects of the Group shall be:
(a) to encourage the racing by true amateurs of small offshore yachts of such a size as may from time to time be determined.
(b) to study and encourage the design, building, navigation and sailing of such yachts.
3         SUBSCRIPTIONS
(a) The annual subscriptions shall be fixed by the Group in General Meeting. The subscriptions shall be payable on the anniversary of the member joining the group. Members must inform the Secretary of any change of address.
(b) Any member whose subscription has not been paid within three months of the due date may have their name removed from the list of members of the Group by the Committee. A member’s name may be restored to the Group’s Register, at the discretion of the Committee, on payment of any subscriptions due.
4         BURGEE
(a) The design of the Group burgee, which shall be registered solely as the property of the Group, shall be dark blue with the Greek sign Theta in white in the centre.
            (b) The President's flag shall be a dark blue square displaying the same device as the burgee.
(c) The Captain's flag shall be a dark blue swallow-tailed flag displaying the same device as the burgee.
(d) The Vice Captain's flag shall be similar to the Captain's but with one white ball on the hoist.
5         MANAGEMENT
The management of the Group shall be the concern of the General Committee that shall consist of the Flag Officers, ordinary General Committee members and any honorary member of the Secretariat, all of whom shall be elected at an Annual General Meeting.                The Flag Officers shall be the President, Captain and two Vice Captains.
The President shall hold office for not more than five years, the Captain for not more than three years, and neither shall be eligible for re-election to any post within the Committee for at least one year.
The Vice Captains shall hold office for not more than three years and shall not be eligible for re-election as a Vice Captain or as an ordinary Committee Member for at least one year.
There shall be six ordinary General Committee Members, one third retiring annually. They shall not be eligible for re-election as ordinary General Committee Members for at least a year, but shall be eligible for election to Flag Officer or member of the Secretariat at any time. In the event of a casual vacancy, the General Committee may co-opt members to serve until the next Annual General Meeting.
The Secretariat shall consist of the Secretary and Race Officer Coordinator & Archivist. Both the Secretary and the Race Officer Coordinator & Archivist’s roles are defined in the Role descriptions. The term of office shall be as defined in the contract to supply the services as described in the role descriptions and to be a member of the General Committee. The contracts shall be between the Secretary, the Race Officer Coordinator & Archivist and The Junior Offshore Group.
With the exception of the club President the specification of all roles will be reviewed by all flag officers at least every 3 years. The Flag Officers and committee shall carry out a major review of all Club operating procedures at least every 5years, or sooner where required.
At the termination of office, the Secretary and Race Officer Coordinator & Archivist shall be eligible for election as ordinary General Committee members or as Flag Officers.
The General Committee shall have power to appoint members as Press Officer, Hon Sailing Secretary or such other appointments as may be required. Members holding such appointments need not be members of the General Committee.
6           COMMITTEE PROCEDURES
(a) All decisions by the General Committee shall be by simple majority (except when voting about new members under rule 12), with all members of the Committee, including the Secretary and co-opted members, having a vote and with the Chairman having a second (or casting) vote when the voting is equal.
(b) Sub-Committees for the special purposes may be formed by the General Committee from time to time. The minutes of their meetings shall be submitted to the General Committee at each General Committee meeting.
(c) General Committee meetings shall be convened by the Secretary under the direction of one of the Officers or at the written request of any three members of the General Committee. At least 14 days notice of such meetings shall be given to each General Committee member. The General Committee shall have power to make and alter the Rules, but such alterations must be subject to confirmation at the next Annual General meeting. The Secretary shall keep correct minutes of the proceedings of the General Committee in a Minute Book that shall be produced at every meeting of the General Committee.
7           ACCOUNTS
All payments made by the Secretary or Captain shall be made by electronic transfer. Payment limits will be set by the Flag Officers as required. Automated accounting data shall be reviewed by the Flag officers monthly and sent to the Independent Examiner bi-monthly.
8           ASSOCIATE AND AFFILIATED GROUPS
The General Committee of the Group shall be entitled to enter into agreements with associations with similar objects and to help form such associations. The General Committee shall not approve any Safety Standards for any such association which fall below those current in JOG Standing Instructions.
9           GENERAL MEETINGS
(a) The Annual General Meeting of the Group shall be held every year before Christmas. The Secretary shall give at least one month's notice of the Annual General Meeting and, at the same time, circulate to all members a list of vacant offices to be filled.
(b) All nominations arising out of this, duly seconded and with the candidates consent, together with any other items for the agenda, are to be in the hands of the Secretary three weeks before the Annual General Meeting. Other nominations may be accepted during the meeting at the discretion of the Chairman.     
             (c) The accounts shall be presented at the Annual General Meeting.
(d) The Secretary shall keep correct Minutes of all General Meetings in a Minute Book that is to be produced at each subsequent General Meeting.
(e) The Senior Flag Officer present shall take the chair at all General Meetings and, in the absence of a Flag Officer, the members present shall elect a Chairman. The Chairman may, at his discretion, declare the meeting, or part thereof, as being restricted solely to members of the Group.
(f) Voting on all matters shall be on a show of hands, except that at the discretion of the Chairman a ballot may be taken.  In either event a simple majority shall suffice, and in the event of a tie the Chairman shall have a second (or casting) vote.  Proxy or postal votes shall not be permitted.
10        EXTRAORDINARY GENERAL MEETINGS
An Extraordinary General Meeting of the Group may be called at any time for a special purpose upon the written request of a Flag Officer and at least one other member of the General Committee or at least 10 members. The Secretary shall give all members at least 10 days notice of an Extraordinary General Meeting.
11        SAILING RULES
The sailing rules shall be the Racing Rules of the International Sailing Federation (ISAF) with Royal Yachting Association prescriptions, unless otherwise ordered by the General Committee, and such special regulations as may from time to time be framed by the General Committee. The rule of rating and the time correction factor shall be decided by the General Committee.  Full details of the basis on which the Group manages its races are set out in the Notice of Race for each year’s Offshore Racing Championship.
12        ELECTION OF MEMBERS
There shall be two classes of member, Racing, Crew and Social Members.  Which the latter two shall be entitled to all privileges of membership, except reduced race entry fees. 
Members will be invited to join the Group online and prospective members shall receive immediate membership on payment of the appropriate subscription.  New members will receive benefits of discounted racing, events and all other discounts from other organisations negotiated by JOG. New members will not be able to access areas of the website containing other members contact details for a period of 2 months. The Group will continue to retain the right to ask any member to leave should they contravene the Rules of the Group. 
Both partners and any dependents between the age 17 and 22 in Family members are entitled to attend and vote at General Meetings.  Only one mailing shall be made to such members.  Family member subscription shall be one and half times the appropriate (Racing, Crew or Social) member subscription.
Honorary members may be elected at an Annual General Meeting on an annual basis. 
13        NOTIFICATION
On Payment of the subscription to the group and new member will be furnished with a password for access to members areas of the website.  (Full access becoming available when activated after 2 months.)
14        RESIGNATION OF MEMBERS
Any member wishing withdraw from the Group shall first give notice thereof in writing to the Secretary at least two months before their Annual Subscription is due.  The resigning member shall pay all arrears due up to the date of such notice. 
15        EXPULSION OF MEMBERS
Every member is deemed to have undertaken to comply with the Rules.  Any neglect to do so, or any conduct which, in the opinion of the General Committee, is either unworthy of a member or otherwise injurious to the interests of the Group, shall render a member liable to expulsion by that Committee.  Before expelling a member, that Committee shall call upon such member for a written explanation of the member's conduct and shall give the member full opportunity of making explanation, or of resigning.
A Resolution to expel a member shall be carried by a simple majority vote by those members of the General Committee present and voting on the Resolution.  Appeal against expulsion may be made to the members in General Meeting.
16        SMUGGLING
Any member convicted of smuggling any goods whatsoever shall be expelled.
17        LOSS OR DAMAGE
The Group shall not hold itself responsible for loss or damage in relation to any person, boats, gear or moorings.
18        BUSINESS
The Group is not to be used by members for business purposes.
19        RECORDS
Membership of the Group and acceptance of these Rules by a member will be deemed to constitute consent to the holding of relevant personal data for the purposes of the Data Protection Act .